Microsoft Word Bibliography Style Missing

There is a bug in Microsoft Office regarding missing citation stylesheets. When a user attempts to add a bibliography source in a program such as Word, they are not only unable to choose a style such as APA or MLA, but they cannot even add source information such as author or title.

This bug is known to occur in MS Office 2007, 2010, 2013. The bug may or may not still exist in MS Office 2016 or 360.

This bug most likely occurs during installation or at least when Office runs for the first time for a profile. However there is no fully supportive evidence at this time of what causes the bug to happen.

 

Essentially when this bug occurs the "%userprofile%\AppData\Roaming\Microsoft\Bibliography\" is missing a directory called "Style" that contains all the citation style sheets that are accessible to the user.

  1. Check the "%programfiles%\Microsoft Office\Office15\Bibliography\Style" directory or if installed Office as 32bit "%programfiles(x86)%\Microsoft Office\Office15\Bibliography\Style" directory to see if it exists and contain the citation stylesheets.
    • You might need to change the Office15 to Office14 or Office12, for Office 2010 or Office 2007 respectively
  2. If the Style directory exists and contains the proper files, copy the directory to "%userprofile%\AppData\Roaming\Microsoft\Bibliography\" and make sure that it is not removed when the computer restarts. The directory might need to be added to the profile on the server.
  3. If the Style directory does not exist, try repairing Office but that might not resolve the issue.
  4. Ultimately if the citation styles are still missing, reinstall Microsoft Office and that should resolve the issue.

 

Attached are some stylesheets that can be used for MS Office 2010 if the Style subdirectory does not exist in the program files.

 

See ticket RNF-845-44492 for more details.

Resources:

http://answers.microsoft.com/en-us/office/forum/office_2010-word/bibliography-style-missing-in-word-2010/5a6511bb-0ef8-4f77-9bc3-86dd2d064eae

http://www.wordbanter.com/showthread.php?t=136413

 

 

I’m trying to write a conference paper manuscript for the AIAA GNC conference right now (why, oh, why isn’t it just an abstract, or even an extended abstract? a full manuscript at this point is going to be slathered with “TBD” and “preliminary” and “temporary” and promises for the future!), but I just discovered something that I had to write down for the benefit of other academic users of Microsoft Office since this has been bugging me since I got Office 2007:

I, personally, rebel against using TeX or its derivatives in my academic work. Yes, I can program in Matlab and Mathematica, and yes, I can create some pretty snazzy HTML/CSS web pages, so I’m not foreign to coding and markup languages, but really, I’m trying to concentrate on the science and engineering when I write a paper. I want to see what I will get. There is no reason at this point in the history of computers for me to have to use a command-line word processor that I have to compile. That sort of thing is for numerical scripts, not for documents.

Word 2007 took some great strides in the direction of making Office easier and better for technical purposes, with a WYSIWYG equation editor that you can control almost entirely from the keyboard using common operators and that automatically prettifies the equations as you write them. It’s way cool.

Word 2007 also has, from the beginning, included some automatic citation generating and outputting features. It’s almost like EndNote or BibTex and such, except that I don’t have to pay extra for them. However, it’s HUGE shortcoming was that it contained only 10 citation formats, and didn’t include some common technical formats. Right around the release of Office 2007, Microsoft blogs touting Word went on and on about how easy it would be for users to generate their own formats, since they used open XML files to create them. However, it turns out that those XML files are totally opaque to my understanding, and when I did try to change some things, I didn’t get what I expected. And it seemed like the rest of everybody agreed with me, because downloads for new citation formats did not immediately appear on the Internet.

I have finally, finally, finally found a web site with a small library of citation format files. It is here.

They unfortunately don’t have the AIAA format, which is what I use most often, but maybe they have something close. And, anyway, it adds to my options for the future.

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